In addition to the Training and Evaluation Cycle (arrival training and mid-term meeting), the promoters involved in EVS Activity must ensure that each volunteer participates in:

- Pre-departure training

- Annual Meeting of EVS

Pre-departure training

Pre-departure training is the responsibility of the EVS promoters (usually the Sending Organisation or the Coordinating Organisation) and gives volunteers an opportunity to talk about their expectations, develop their motivation and learning objectives, and obtain information on their host country and on the Youth in Action Programme. In addition, the National Agencies (or SALTO SEE and EECA) may organise a one-day pre-departure training aimed at establishing contacts with the outgoing volunteers.

Annual EVS event

All current and former EVS volunteers are strongly encouraged to take part in the annual EVS event organised by the National Agencies in the sending country (or SALTO SEE and EECA in the respective regions). This event serves as an evaluation meeting, "alumni" meeting and promotion event. Duration is 1-2 days.